The purpose of this newly created position is to centrally manage all aspects of the Purchase to Pay (P2P) process across all PB European business units. This process starts with the receipt of a vendor invoice and finishes when the G/L vendor account is reconciled.

The main responsibilities of this position include the harmonisation and standardisation of all P2P processes, their performance management as well as the implementation of enhanced controls via new IT applications and improved process implementation. One key objective will also be to further outsource and centralise processes currently performed at country level.

Accountabilities


  • Harmonisation of the timing of expense recognition
  • Standardisation of the invoice booking process (parking, one time use of vendor, etc.)
  • Management of cost accruals management and justification
  • Harmonisation of A/P related chart of accounts
  • Implementation of B2B application to all European business units
  • Controls on approval process, self approved purchases, double invoice bookings/payments
  • Continual focus on process improvements that reduce workload
  • Vendor invoice document flow management (electronic and paper) from receipt to archiving
  • On time and accurate processing of vendor invoices
  • Invoice release and payment
  • Down payment and pre-payments and reconciliation
  • Cash advances to employees
  • A/P Master data: controls of vendor creation, amendments and duplicates
  • A/P Master data: controls of bank details and sensitive data
  • Inter-company transactions: netting and reconciliations
  • Fixed Assets policy harmonisation
  •  Fixed Asset process management (asset creation, disposal, physical count, US GAAP and local reporting and account reconciliation)
  • Cash Management (fund forecasting, borrowing and investing)
  • Helpdesk management for vendor queries

Key Interfaces


  • Outsource provider management - provider performance, improvement plans & implementations
  • Group Financial Controller - International - performance of current process and improvements
  • European Regional Controllers - performance of current process and improvements.
  • Director of International Control -  Performance of FSSC, Issue escalation, P2P controls, Technical guidance</li>
  • PB staff across all Lines of Business and Regions - adherence to policy & process
  • International Control staff  - Issue escalation, Technical guidance, Control issues, consulting re. proposed standard solutions
  • European Process Managers - coordination and prioritisation
  • Corporate management (U.S. based) - Technical guidance, query management
  • I.T. - systems implementations
  • North American Process Owner - Global alignment of process

Business Knowledge/Educational Background


  • Management or finance qualification
  • Professional experience in SSC or Finance, preferably in International environment
  • Experience of managing in Outsourced environment
  • Strong knowledge of P2P processes
  • Local staff/remote staff managerial experience
  • SAP knowledge required
  • English language required. Other European languages desirable.
  • Ability to communicate at all levels across the organisation
  • Ability to Communicate across many Countries
  • Ability to overcome resistance to process change and standardisation
  • Experience in managing process change
  • Capability to identify root cause issues and implement sustainable fixes
  • Capability to implement automated solutions
  • Ability to build credibility with management  and build a strong internal network;
  • Ability to think with process mindset

Challenges


  • Overcome resistance to change, standardisation and outsourcing
  • Achieve credibility for this newly created position
  • Relentless focus upon delivering continuous improvement / efficiency in process



Interested? Please apply to:

PITNEY BOWES DEUTSCHLAND GMBH
Personalabteilung
Tiergartenstraße 7
64646 Heppenheim

Kurzbewerbung per E-Mail